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Exit / Employer letter

Resignation acknowledgement

Confirm receipt, leaving arrangements, final pay and return of organisation property.

Download Word DOCX · 49 KB · v1.0

Great Britain · Checked 26 September 2026 · Two pages: letter and removable guidance

Before you send

Complete every bracketed field, choose applicable options and remove unused text. Remove the guidance page from the recipient’s copy. Keep the source acknowledgement when sharing the template.

  1. Check the resignation, notice, employment end date and final working day. Resolve uncertainty or a disputed resignation before issuing confirmation.
  2. Confirm pay and holiday calculations with payroll. Do not assume that a deduction is permitted because it is written in this letter.
  3. Agree any payment in lieu, garden leave or other special arrangement separately and check the contract and current guidance.
Preview the editable letter

[Date]

Dear [employee name],

I acknowledge receipt of your resignation dated [date].

Your employment will end on [date]. Your final working day will be [date], taking account of [agreed notice and any relevant leave arrangements].

Your final pay is scheduled for [date]. It will include [salary and any accrued untaken holiday or other sums due]. [Insert checked figures or explain when the final calculation will be provided.]

[Optional: Any deduction will be [amount and reason], on the basis of [applicable lawful authority or agreement].]

Please arrange the handover of [work or responsibilities] with [contact]. Return [list organisation property] to [contact and location] by [date].

For an employment reference or questions about final arrangements, contact [name, email and telephone].

Thank you for your contribution to [organisation].

Yours sincerely, [Manager name] [Job title and organisation]

What we adapted

Distinguished the employment end date from the final working day. Added checked-pay and lawful-deduction prompts; omitted the sourceÔÇÖs optional payment-in-lieu offer.

Source and permissions

Read the original Acas template ↗
Source last updated 2024-11-15.

Relevant Acas guidance ↗

Acas source material is Crown copyright. Contains public sector information licensed under the Open Government Licence v3.0. ADM HR branding and editorial additions are independent. This is not an official Acas document and is not endorsed by Acas.